Advancements in the landscape of organizations have come about with the changing nature of work. Nowadays, thanks to technology and lasting customer requirements, many products are tailored to customer desires.
Due to the above-stated circumstances, many industries and organizations have slowly morphed from functional organizations to project-based organizations.
Functional and Hierarchal Organization Models
However, not all industries have completely migrated. As such, a significant number of managers are facing challenges due to a large number of distributed processes.
The reason behind this is because, in functional organizations; you have exceptional departments that, at the same time, suffer from poor communication and coordination. What these means is that business processes in such organizations are too split, meaning managers have a tricky time getting things done.
Business Processes, Tasks, and Activities
Ideally, processes are curated to offer solutions – whether long-term or short-term. Examining in-depth, processes always involve a combination of tasks to convert the input into output. In the world of business, the input and output may be concerning, products, information and/or people.
Scholars and researchers have come up with three essential approaches to organizational processes.
First off, there is the change process which provides a platform for linking a cycle of product development right from the start till the end. Herein, tools such as CORS are used for tracking changes. It does give the relevant people solid material to explain or account for any modifications or revisions.
Next on, we have work processes which involve any activities done over a specified duration. Work processes have openly defined input, add value to it and supply the output to a client – internal or external.
Lastly, behavioral processes are vital to boosting an organization’s productivity. Ideally, it involves people within an organization or company understanding how targets are set, the various processes involved and the communication channels between multiple people.
It also provides a guide on how junior staff relate to their seniors and how managers lead the organization.
Communication and decision-making processes fall under this category too.
For a project to be successful, a lot needs to be done during the planning phase. The ultimate goal for the project managers and the relevant stakeholders working on any project is to save time and avoid overrunning the budget.
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To be successful, project controls come into play. ‘Project controls’ may be a new term, but don’t worry I am going to expound on it. Project controls involve; collecting data, managing it and analyzing it. All these to help predict, comprehend and break down the cost and time outcomes of a project. Additionally, project controls’ terms may vary from project to project.
In simpler terms, project controls are tools that help you stay on schedule regarding project execution and planning while at the same time keeping your expenses in check.